Primary Function:

Records management of Accounts Payable division of the Accounting Department, full-time position with benefits, reporting to the Director of Finance.

Essential Responsibilities & Duties:

• Maintain the Accounts Payable vendor files.
• Distributes purchase orders.
• Stamps, sorts and distributes incoming invoices and other AP mail.
• Matches invoices to purchase orders.
• Provide departments with copies of records, as needed.
• Processes postage for outgoing mail, tracks postage expense allocation.
• Distributes checks set out for personal pick up, ensuring that appropriate signatures and documentation is in place.
• Locate files, invoices and other records for audits and other needs.
• Takes phone calls and answers questions from departments or vendors in regards to payment status.
• Special projects as needed.
• Performs other related tasks as assigned.

Qualifications:

·       High School Diploma or equivalent with at least (2) years of experience in accounting or records management.

·       Knowledge of standard office machines.

·       Knowledge of computers using standard office software, i.e. word processing and basic spreadsheet skills.