MINUTES OF THE REGULAR SCHOOL BOARD MEETING OF ISD NO. 38, RED LAKE, MINNESOTA, HELD ON WEDNESDAY, FEBRUARY 25, 2004, AT 5:00 PM, AT THE ADMINISTRATION OFFICE.

MEMBERS PRESENT: Arnold Pemberton, Keith Defoe, Barbara Thomas, Roy Nelson, Kathryn Beaulieu, Dorothy Cobenais, Stuart Desjarlait, Superintendent, Stephanie Cobenais, Business Manager, Sherri May, Secretary.

GUESTS AND DELEGATIONS: Ramona Gehlert, Jean Whitefeather, Ken Litzau, Lenny Ross, Penny Marshall, Chris Dunshee, Liz Graves, Carol Aenne, Cris Cimbura, Colleen Ketelsen, Dennis Grace, Greg Ferrin.

Meeting was called to order by Chairman Pemberton at 5:00 PM.

Moved by Dorothy Cobenais seconded by Barbara Thomas to approve the agenda. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

HEARING OF DELEGATIONS

      Lenny Ross – District evaluation of SFA program.

      Cris Cimbura – Red Lake Schools Mental Health programs.

SUPERINTENDENT’S ANNOUNCEMENTS.

      Next regular school board meeting: Wednesday, March 17, 2004 – 5:00 PM at the Ponemah Elementary.

BUSINESS MANAGER

      Monthly up-date.

      Information & report on NAFIS regional winter meeting.

      FYI – Administrative costs of ISD #38 comparison w/selected other districts.

OLD BUSINESS

      Small Company Addressable Standards policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Small Company Addressable Standards policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Security Incident Procedure policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Security Incident Procedure policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Technical Security policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Technical Security policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Facility Security policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Facility Security policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      HIPPA Personnel Security policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt HIPPA Personnel Security policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Breach of Information Privacy policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Breach of Information Privacy policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Safeguarding PHI policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Safeguarding PHI policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Appropriate Uses and Disclosures policy. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Appropriate Uses and Disclosures policy. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Individual HIPAA Rights. Moved by Roy Nelson seconded by Kathryn Beaulieu to adopt Individual HIPAA Rights. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Grievance. Moved by Kathryn Beaulieu seconded by Keith Defoe to disapprove step 4 – Grievance – Ray Brown. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

NEW BUSINESS

      Resolution providing for periodic evaluation of the Superintendent. Moved by Keith Defoe seconded by Barbara Thomas to adopt Resolution No. 2004-01 providing for periodic evaluation of the Superintendent. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      Principal’s contract. Moved by Roy Nelson seconded by Keith Defoe to approve Principal’s contract for 2003-04 & 2004-05. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

      MSEA contract. Moved by Roy Nelson seconded by Kathryn Beaulieu to approve MSEA contract for 2003-04 & 2004-05. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

CONSENT AGENDA.

Moved by Kathryn Beaulieu seconded by Barbara Thomas to approve the February 25, 2004 consent agenda. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

CONSENT AGENDA

February 25, 2004

All matters listed under the consent agenda are considered routine and/or nonconterversial and will be enacted by unanimous motion if a board or citizen wishes to speak on an item on the consent agenda it will be removed and handled separately.

OLD BUSINESS

      To approve the minutes of February 13, 2004.

      Principal reports: Greg Ferrin – Red Lake Elementary, Ramona Gehlert – Ponemah Elementary.

      To approve to employ Sylvia Branchaud as long term sub for Early Childhood Kindergarten aide, for remainder of 2003-04 school year & 2004-05 school year, retro to October 1, 2003.

      To accept 90 day probationary for Ron Perkins, Red Lake Elementary School.

      To accept 90 day probationary for Lisa K. Defoe, Red Lake Elementary School.

      To accept 90 day probationary for Willie Larson, Administration Office.

NEW BUSINESS

      To accept Lisa B. Defoe’s resignation, Attendance/Home School Liaison, Red Lake Elementary School, effective February 27, 2004.

      To approve to open & post for Attendance/Home School Liaison, Red Lake Elementary.

      To approve to open & post Literacy Coordinator position for the Ponemah Reading First program, contingent to approval of grant.

      To approve to open & post girls head softball coach & assistant coach, 7^th & 8^th grade Middle School coaches (2) & one girls golf coach.

      To approve to open & post head boys varsity baseball coach & one boys Jr high baseball coach, one head boys varsity golf coach, one Jr high boys golf coach.

END OF CONSENT AGENDA

MISCELLANEOUS

      First reading: Amend Fund Balance policy.

      Early retirement. Moved by Roy Nelson seconded by Kathryn Beaulieu to accept notification of intent to retire from Jill Parson, effective may 28, 2004, contingent upon receiving benefits as described under section 1-9 of Article XIII of the 2001-03 Master Contract. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0.

ADJOURNMENT

Moved by Kathryn Beaulieu seconded by Barbara Thomas to adjourn. For 6, Pemberton, Defoe, Thomas, Nelson, Beaulieu, Cobenais, Opposed 0, Abstain 0. Adjournment at 6:20 PM

Barbara Thomas

Clerk, ISD No. 38

Red Lake, MN 56671